Saturday, January 4, 2020
Redding Health Expo Terms & Conditions
I acknowledge that I am entering into an agreement with Redding Health Expo to exhibit my professional services and or products at the Redding Civic Auditorium. I agree that as a professional, I will conduct myself in a professional manner at the Redding Health Expo in an effort to represent the very best of the professional atmosphere that will be on display.
**ALL EXHIBITS MUST COMPLY WITH CITY ORDINANCES, REGULATIONS AND FIRE MARSHALL INSTRUCTIONS**
SocialxBusiness Inc. DBA: Redding Health Expo & Owner Paul David are referenced as "Expo Producer"
We will provide prior-day access to the Redding Civic Auditorium. All exhibits must be setup on the day prior to the Redding Health Expo. All exhibitors must adhere to the provided hours for setup, exhibition & breakdown.
No exhibits or parts of an exhibit may be removed after setup & must remain intact for the remainder of the Redding Health Expo. Exceptions will be made for certain valuables & electronics, but the main display elements must remain in-place.
RULES FOR EXHIBITS
a. DISPLAYS - No signs, partitions, apparatus, shelving, etc. may extend more than 8 feet above the floor along the rear of an exhibit. Exhibitors will not be permitted to erect signs or display products obstructing the view or disadvantageously affecting the display of other exhibitors without consent from Expo Producer.
b. LIABILITY - The Exhibitor is entirely responsible for the leased space and shall not injure, mar or deface the premises. The Exhibitor shall not drive, nor permit to be driven, any pins, nails, hooks, tacks, or screws in any part of the facility. Furthermore, Exhibitors shall not affix to the walls or windows of the facility any advertisements, signs, etc., or use tape or any other adhesive-type material on painted surfaces. The Exhibitor agrees to reimburse Expo Producer and/or the Facility for any loss or damage occurring to the premises or equipment.
c. AISLES - The aisles, passageways and overhead spaces remain under the control of Redding Health Expo, and no signs, decorations, banners, advertising matter or exhibits will be permitted in those areas except by consent from expo producer. All exhibitors and personnel must remain within the confines of their own spaces.
d. SPACE - The space contracted for is to be used solely by the exhibitor whose name appears on the contract and no portion can be sublet or assigned without receiving consent from expo producer. The exhibitor shall forfeit right to the space, all prepaid rentals and, upon demand, pay any rent balance owing to Expo Producer for failure to occupy or use the space or to have the exhibit completed and in place by the opening of the Redding Health Expo. Expo Producer reserves the right to relocate the exhibitor.
e. ALCOHOLIC BEVERAGES - Exhibitors and their employees, agents and guests shall not consume any alcoholic beverages except in designated areas. Violation shall be grounds for removing exhibitor and exhibit from the Redding Health Expo without refund.
f. MUSIC/SOUND - Exhibitor shall refrain from any external music or sound coming from their space that would disrupt or cause distraction from the Redding Health Expo & any of the participating exhibitors or attendees. Any & all exceptions to music/sound production must be previously approved by Expo Producer.
g. RESTRICTIONS - Expo Producer reserves the right to restrict or remove exhibits, without refund, that have been falsely entered, or are deemed by Expo Producer unsuitable or objectionable. This restriction applies to, but is not limited to, noise, P.A. systems, persons, animals, things, conduct, printed matter, or anything of a character that might be objectionable to the expo or expo staff.
CANCELLATION & LEGAL TERMS AND CONDITIONS
a. CANCELLATION OF CONTRACT - If this agreement is cancelled by exhibitor for any reason, or by Expo Producer because of exhibitor's default or violation of this agreement, monies paid to Redding Health Expo by exhibitor shall be retained as follows: If cancellation occurs 30 days or more before the start of the expo, Expo Producer shall retain deposit paid & return anything paid above the deposit. If cancellation occurs within 30 days of the expo, the entire rental paid to date by exhibitor shall be retained by Expo Producer. The retained rental shall be liquidated damages for the direct and indirect costs incurred by Expo Producer for organizing, setting up and providing space for exhibitor and additional expenses caused by exhibitor's withdrawal including re-leasing the space.
* **ALL CANCELLATIONS MUST BE IN WRITING.**
b. RIGHTS OF THE SHOW PRODUCER IN EVENT EXHIBITION IS NOT HELD - Expo Producer shall not be liable for damages or expense incurred by exhibitors in the event the Redding Health Expo is delayed, interrupted or not held as scheduled. If for any reason beyond the control of the Redding Health Expo, the Redding Health Expo is not held, the Redding Health Expo may retain so much of the amount paid by exhibitors as is necessary to defray expenses already incurred by Expo Producer to produce the show at a later date. If outside circumstances do arise, the Expo Producer will make every effort possible to hold the event at a later date in which extenuating circumstances have ceased and in which exhibitors will be able to participate without issue.
c. INDEMNIFICATION - Exhibitor shall indemnify and hold harmless SocialxBusiness Inc. DBA: Redding Health Expo & Owner Paul David are referenced as "Expo Producer" and the Redding Civic Auditorium from and against any and all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the activities of the exhibitor, or the officers, contractors, licensees, agents, servants, employees, guests, invitees or visitors of exhibitor.
d. ATTORNEY'S FEES - If a civil action arises between parties out of this agreement or to enforce any of its provisions, the losing party shall pay the attorney's fees of the prevailing party as trial court may adjudge reasonable. If an appeal is taken from any judgment of the trial court, the losing party shall pay the amount the appellate court shall adjudge reasonable as the prevailing party's attorney's fees on appeal.
e. LICENSES - Any and all City, County, State or Federal licenses, inspections or permits required by law of any exhibitor in the installation or operation of his or her display shall be obtained by the exhibitor at his or her own expense prior to the opening of the Redding Health Expo.
This agreement contains all the terms and conditions agreed on by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Contract, shall be deemed to exist or to bind any of the parties involved.